Hirer Declaration: I have read and understood, and I acknowledge that the hirer as named above is responsible for any damage that incurred for the duration of the function.
Greenway Park Clubroom Committee (GWPCC) Terms and Conditions: General Conditions
● The hirer must be at least 18 years of age to hire the GWPCC and may be required to provide photographic identification upon request.
● The hirer must disclose an accurate description of the purpose of hire, and the venue may only be used for the manner described. GWPCC may refuse any application or cancel any booking in the event of a breach of the Terms and Conditions of Hire, or where usage is
judged to be contrary to the public interest including, but not limited to, non-disclosure or the supplying of misleading information as to the intended purpose of hire. GWPCC will not be liable for any consequential loss.
● Bookings outside of this time frame will not be accepted. GWPCC will only accept bookings within the current calendar year. Please note, all bookings for both regular and casual hire are not authorised until GWPCC has provided written confirmation.
● Special conditions may be imposed for some types of events including, but not limited to additional security requirements, and/or event safety plans.
● The hirer will occupy and/or use the venue at his/her own risk. It is the responsibility of the hirer to check the condition of the venue immediately prior to occupation and determine whether the venue is fit for the intended use. If the condition of the venue is not fit for the intended purpose, the Hirer agrees to supply documentary evidence (e.g., photographs) for assessment.
● When entering the venue hirers are to make themselves aware of the emergency evacuation plan displayed within the venue. The hirer is to ensure that emergency exit routes always remain clear.
● Closed Circuit Television (CCTV) cameras will be in operation on GWPCC premises. Recorded images are collected and held by GWPCC.
● The hirer must arrange public liability insurance for not less than $20,000,000 for the duration of the hiring activity. Private insurance arrangements are to be organised if the hirer or third party: a. Is a sporting body, registered club, association, corporation or incorporated body, b. Is undertaking a commercial or profit-making activity. Individuals or community groups who are not undertaking the activities mentioned above, will be covered up to $20, Hirers Public Liability Policy. Where any claim for property damage or personal injury is made against this Policy, this excess of $2,000,000.00 is payable by the hirer. should make enquiries to establish they also have adequate public liability cover in effect. continuity of cover for the entire hire period. A lapse of insurance constitutes a breach of the Terms and Conditions of Hire Community Venues. GWPCC may at any time request evidence of such public liability cover.
Use of Facility
● All Lounges, Chairs and tables must be returned to the predetermined standard set up at the end of the hire period – photos are attached of the standard set up
● Property not belonging to GWPCC that is kept at the venue during the term of a hire agreement will property unless otherwise authorised by GWPCC. GWPCC shall not be held responsible for any personal property left at the venue and GWPCC is authorised to remove and dispose of all property/equipment.
● Hirers must disclose if they intend to bring in and use their own electrical appliances at a GWPCC venue and ensure equipment is tested and tagged. If an electrician or staff are required to attend repairs will be charged to the hirer.
● No naked flames of any type may be lit or utilised within the venue, including candles or tea lights. No open fires/candles of any type may be lit in the surrounding grounds. Smoke/fog machines and/or ceremonial fires or similar are not permitted within GWPCC venues or the surrounding grounds.
● Activities conducted within a venue must not impact on other hirers or the general public.
● Animals and ball sports are not permitted inside the venue or the surrounding grounds unless written permission is attained from GWPCC.
● Drawing pins, nails, screws, adhesive tape or any other item or substance that may damage infrastructure must not be used to affix decorations. All decorations are to be completely removed at the conclusion of the event.
● Signs may not be displayed by hirers except on the designated notice boards provided, noncompliant signs will be removed. Temporary, external signage such as A-frames, teardrops or banners are permitted inside the venue perimeter for the duration of individual bookings and must be removed prior to leaving the venue on each occasion. Temporary signage is not to obscure any permanent signage on site.
● The hirer is to ensure that any wet clothing, umbrellas or other items are either stored in dedicated facilities provided or in a safe location within the venue away from any activity areas. Any water on floor surfaces shall be cleaned up immediately.
● The hirer accepts responsibility to obtain the necessary permission from the owner of the copyright (as defined in the Copyright Act 1968) in a work, including obtaining appropriate licences and permits from The Australian Performing Rights Association Ltd (APRA), Australian Mechanical Copyright Owners Society (AMCOS) and The Phonographic Performance Company of Australia (PPCA), for the: a) Public performance or, communication of music; and, b) The playing of recorded music in public. The hirer indemnifies GWPCC for any breach of copyright in a work or other subject-matter or, for
● Amplified music and general noise levels must be kept at a reasonable level under the Protection of the Environment Operations (Noise Control) Regulation 2017. Further information is available at www.epa.nsw.gov.au/your environment/noise. Hirers and guests must vacate the venue and cease all noise by the following times, unless otherwise specified in the Agreement: 10:00pm Sunday - Thursday 12:00am (midnight) Friday and Saturday 12:00am (midnight) on days immediately preceding a public holiday.
● The hirer is responsible for any breakages, theft or damage caused to the building, grounds, or equipment. Should such an incident occur, GWPCC must be contacted immediately. Associated costs will be invoiced to the hirer and must be paid prior to the release of any security deposit or pre-authorisation hold.
● The hirer must ensure that all lights, fans, heaters, air conditioners, sound systems and cooking appliances are turned off, windows and doors closed, locked and secured prior to leaving the venue, including any external amenities or storage areas.
● Smoking is not permitted within the venue, including the surrounding grounds and carparks. It is the responsibility of the hirer to ensure this condition is strictly adhered to by all guests.
● Hirers must bring cleaning products including garbage bags and ensure that the venue is left in a clean and tidy condition. All tables and chairs are to be wiped clean before being put away by the hirer, floors swept (and mopped if required), kitchen equipment cleaned, decorations and rubbish removed. Bathroom and toilet areas must also be checked, sinks and benches wiped down and paper picked up off the floor.
● All rubbish must be removed from the venue at the completion of the hire period and disposed of in the GWPCC provided bins, located outside the building. It is the responsibility of the hirer to take with them any excess rubbish that does not fit in the bins provided with the lids closed. Failure to do so will result in GWPCC retaining the security deposit and/or additional fees being invoiced to the hirer.
● GWPCC reserves the right to at its discretion, to refuse, terminate or relocate any confirmed hire or booking request at any time. Regular and/or casual hirers may be asked to relinquish their booking because of multi-day or special event, exhibitions, elections, asset maintenance, GWPCC activities and/or adopted GWPCC strategies, GWPCC resolutions, etc., or for GWPCC to allow better use and programming of all Community Venues. In such cases, GWPCC may work with the hirer to offer an alternative venue for their use, subject to availability. If GWPCC does exercise its discretion regarding cancellation or relocation to an alternative venue, the hirer acknowledges and accepts that there can be no claim of loss or compensation against GWPCC arising out of, or incidental to, charges of the alternative venue if one is utilised.
● GWPCC reserves the right to terminate a hire agreement because of inappropriate, intimidating and/or threatening behaviour from a hirer or their guest(s) towards GWPCC staff, other hirers and/or members of the public. Termination will be subject to the relevant GWPCC policy.
● Neither the GWPCC nor its committee members shall be liable for any loss, theft or damage sustained by the hirer or any person associated with the hirer or any person attending the venue.
● The hirer will indemnify and keep GWPCC indemnified for and against loss of, or damage to, GWPCC property including buildings, furniture, fittings, flooring surfaces, grounds, and landscaping where the loss or damage was reasonably preventable.
● The hirer will indemnify and keep GWPCC indemnified for and against all claims, actions, suits, costs and demands which may be made or recovered against GWPCC by any person whatsoever in respect of any loss, injury (including death) or damage sustained in respect of or arising out of the hiring or use of the venue except to the extent that such loss, injury or damage is caused by the negligence of GWPCC, its servants or agents.
● If the hirer commits a breach of the Regular Hire or Casual Hire Agreement and/or any of the above Terms and Conditions of Hire Community Venues, GWPCC and/or Police may immediately terminate the agreement and require immediate vacation of the venue without prejudice to any right or action which may arise prior to such termination. Any fees and charges paid by the hirer will be forfeited.
● GWPCC reserves the right to periodically update these Terms and Conditions of Hire Community Venues. Changes will be communicated to hirers and hire agreements updated as required. In the event of an emergency, please telephone emergency services on 000. Should damage sustained to a GWPCC venue require an immediate response, please telephone 0428 261 984.
